Office of Insurance and Safety Fire CommissionerRalph T. Hudgens
Commissioner
Home Agents Agencies Insurers Fire Marshal Industrial Loan Consumer Services Premium Tax Legal Fraud

Certificate of Insurance

 

This web page is designed to allow consumers, insurance agents and others to provide information to the Insurance Department pertaining to the enforcement of state law and regulation regarding certificates of insurance.

What is a certificate of insurance?

A certificate of insurance provides a synopsis of coverage under an insurance policy as it exists at the time the certificate is issued. A certificate is not an insurance policy and cannot be used to alter or expand coverage. The exact statutory definition of “certificate of insurance” is: 'Certificate' or 'certificate of insurance' means any document or instrument, no matter how titled or described, which is prepared or issued by an insurer or insurance producer as evidence of property or casualty insurance coverage. 'Certificate' or 'certificate of insurance' shall not include a policy of insurance or insurance binder, including any policy of insurance which may be referred to as a certificate, or any insurance information card or identification card issued in conjunction with a motor vehicle insurance policy.

What are the requirements for certificate forms?

Certificates must be issued on ACORD or ISO forms or on other forms specifically approved by the Insurance Department. Certificate forms cannot be altered. They must contain the following disclaimer language: “This certificate of insurance is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage, terms exclusions and conditions afforded by the policies referenced herein.”

What is the Insurance Department’s regulatory authority?

The Department’s regulatory authority applies not only to insurance agents and insurance companies but also to entities requesting certificates of insurance.

Examples of violations

It is a violation of the law to provide a certificate on an unapproved or altered form or to include information on a certificate that purports to alter or expand coverage. It is also a violation of the law to request such a certificate.

Examples of improper requests and improper completion of certificates include (but are not limited to) the following:

  • Use of a form that has not been filed with and approved by the Insurance Department;
  • Language on a certificate that purports to alter coverage; 
  •  Requiring that a summary of a policy provision be added to the certificate which varies from the precise and complete language of the provision; 
  •  Use of a form called something other than a “Certificate of Insurance” as a means of evading the requirements of the law (the same rules apply however the form is titled); 
  •  Use of a form that certifies that insurance coverage complies with the provisions of the insured’s contract with the cert holder, rather than summarizing the policy (a certificate is a synopsis of coverage under a policy; it is not document stating that a policy complies with the contractual obligations of the insured to obtain specified insurance coverage); 
  •  Alteration of an ACORD form or other approved form; and 
  •  Use of an edition of an ACORD or ISO form other than the current approved editions.


Reporting Violations

The purpose of this portal is to provide information to the Department regarding requests for improper certificates on the part of certificate holders and regarding the providing of improper certificates by insurance agents and companies.

The Department will use the information received to identify entities engaging in practices that are not compliant with the law and to ascertain the nature of the violations. The Department will use the information received in communicating with entities engaging in noncompliant practices and educating them on the requirements of the law.

Such information will not necessarily be used in enforcement actions suspension of licenses, fines, or other disciplinary measures. However, complaints received through this portal could result in such actions. Fines can be up to $5,000 for each violation of the law.


Making a Complaint

If you would like to make a complaint against someone who may be violating the Georgia certificate law or regulation, please email us at certificates@oci.ga.gov.

Please include the following information in the email:

• Your name and contact information (e.g. email address and phone number);
• Name of the entity acting in violation of the law;
• The specific details regarding that violation;
• Dates of the violations; and
• Documents (if any) which provide evidence that an entity may be operating in violation of the law.

1071

EmploymentE-VerifySitemapTechnical Contact4/25/2014 1:54:38 AM-172.16.0.32Contact UsPrivacy PolicyLaws & Regs